2018 Annual Conference Student Poster Presentation
Abstract Submission Application

(click here for a downloadable pdf version of the official guidelines and resources)

2018 Submission Deadline: February 9, 2018

Please carefully read all submission guidelines before submitting the following via email to AAAAsubmissions@anesthetist.org:

 

GENERAL REQUIREMENTS AND SESSION GUIDELINES

The student poster presentation at the AAAA annual meeting is open to any current student who attends an accredited anesthesiologist assistant training program and has an active AAAA membership. Although there can be multiple contributors and authors to a project, the presentation must be made by a primary author of the scholarly work. A primary author must have participated in the planning, data collection and analysis of scientific research or had to be present during the entirely of a clinical vignette (medically challenging cases), and conducted the majority of research into the case. A literature review must include evidence from at least five primary sources. Submissions that are sponsored by pharmaceutical or medical device companies are strongly discouraged and may not be selected for participation.

Selection for participation in the student poster session will be based on quality of research, clarity of the abstract, and adherence to the guidelines. An abstract must first be submitted electronically by the designated deadline. Abstract submission for student poster presentation is free of charge. All accepted submissions will be scheduled for presentation and their posters will be displayed at the exhibit during the conference.

Students should be prepared to present their posters during the exhibit and discuss their findings with session attendees. Additionally, all presenters are required to present their posters at the time listed in their notification email and deliver their work for the exhibit evaluators. Each presenter is given approximately 5 minutes to explain their posters and complete their comments, followed by a brief period for questions and answers.

GUIDELINES FOR ABSTRACT SUBMISSION

APPLICATION - All those who wish to present a poster at the AAAA annual meeting must submit an abstract submission application detailing their project. All material must be the work of authors listed and appropriately referenced. Applicants must fill out all required submissions fields, which include the following: 

  1. Poster Category (see below)
  2. Title:
    • All title must be in English
    • Must be entered in Title Case, titles should NOT be entered in all caps
    • One hundred character limit
  3. Author List:
    • No more than ten can be added
    • Must include the name of AA program of the primary author
  4. Learning Objectives:
    • At least three objectives are required; up to five may be entered 6. Research description and summary
    • One hundred words or less

POSTER CATEGORIES - Select one of the following three main presentation categories that is relevant to the abstract submission:

  1. Original Scientific Research - Report of study findings that has not been previously presented or published. Students may submit research from basic clinical science in areas such as drug disposition, anesthesia equipment, monitoring and engineering technology, information and database research, patient safety and practice management, regional anesthesia and acute pain.
  2. Medically Challenging Cases – Report and discuss the management of a challenging case, provide an opportunity to share experiences, examine why decisions were made, and review the lessons from difficult situations.
  3. Literature Review - A comprehensive review of current research on a relevant clinical topic in the field of anesthesiology. The review presentation must include an introduction on the topic, a summary of the results, and the conclusions of the studies. In addition, the poster should evaluate the articles’ components including methods, statistical analysis and the application of such knowledge in clinical anesthesia practice. All articles and evidence should be appropriately referenced. 

Please follow the above guidelines and email your abstract submission application to AAAAsubmissions@anesthetist.org by Friday, February 9, 2018. Along with your application, please attach a screenshot of your signed ASA presenter disclosure form to the email message. The links for the ASA presenter disclosure form are:

• For ASA members: https://www2.asahq.org/disclosure/Default.aspx
• For non- ASA members: https://www2.asahq.org/disclosure/nonmembers.aspx

All students will be notified by email as to whether or not their abstract was accepted for presentation by early March of 2018. Please make sure the presenter’s email address is current to ensure that all important communication is received. Please also make sure that ALL authors are added at the time of submission and before abstract submission deadline.

POSTER GUIDELINES

The poster display boards will be provided by the AAAA. Poster size for display at the meeting must be no more than thirty-six inches by forty-two inches. The poster should have the title placed at the top with the authors' names and affiliations beneath it. Lettering of at least one and a half inches high for easy readability is highly recommended. The title should match that submitted with the abstract.

The poster should include expanded sections of purpose, methods, results, and conclusions as appropriate to the abstract category. Use large enough fonts for subtitles and text so that the poster can be read from a considerable distance (3 feet or more). Charts, drawings, and illustrations might well be similar to those you would use in making slides, preferably simple and more heavily drawn. Presenters must use the appropriate poster format based on presentation category. References must be provided.

Students who are submitting an original scientific research or literature review should submit details following the APA/IMRaD style:

  • Introduction 
  • Materials and Methods 
  • Results 
  • Discussion/Conclusion

Students who are submitting medically challenging cases should submit their abstract with details in the following style: 

  • Introduction 
  • Case description 
  • Discussion